Dealing with the Coronavirus

The Platformers' Days are looking forward to welcoming exhibitors and visitors to the long-awaited debut from 10 to 11 September 2021 at the new location - Karlsruhe Trade Fair Centre - and to enabling direct exchange between suppliers, customers and market companions after two years.

The Corona Regulation of the State of Baden-Württemberg, which has been in force since 28 June 2021 (see § 11), regulates that trade fairs and congresses can be held again. Depending on the incidence value, which is mapped in four levels, the ordinance provides for a visitor limit per square metre. For example, if the incidence is in level 2 (i.e. between 10 to 35), 1 visitor per 3 square metres can attend. The permissible number of participants is thus determined by the area occupied by the event.

At the same time, all participants must be prepared that entry to the event will only be possible with a negative Corona test that is no older than 24 h. For convalescents and vaccinated persons, the test obligation is waived upon presentation of the corresponding proof. The proof will be checked upon entry to the event in conjunction with a ID card.

In order to make the necessary testing as easy as possible for participants, there will be a testing centre directly at the Messe Karlsruhe.

The mask requirement continues to apply for the entire duration of the event. Exceptions are only made outdoors and on seating areas if a distance of 1.50 m is guaranteed or in the catering area.

The regulations also apply to the two evening events on Thursday (exhibitor evening) and Friday ("Welcome to Karlsruhe - Networking Evening"). If you have any questions in advance, please do not hesitate to contact us!

We can hardly wait for the industry to finally meet again in person, network and compare machines and systems live in action. Until then, we would like to offer you the greatest possible planning security. Transparency, open cooperation and our common health are our top priorities.

For this reason, we provide you with information on the hygiene and safety concept and summarise the most important specifications of the authorities for you. As soon as the dynamic development allows new findings and new requirements of the authorities are available, we will inform you here.


Take care and stay healthy!

Olivia Hogenmueller & Oliwer Sven Dahms

Subject to changes / As of 20 July 2021

Here you find answers to your questions:

Most recently, the agreement between the Federal Government and the Federal States of 6 May 2020 indicated that the implementation of trade fairs is the responsibility of the individual Federal States. For this purpose, the so-called Trade Fairs Ordinance of the Baden-Wuerttemberg State Government was created, which specified concrete regulations for the planning and implementation of trade fairs.

The new version of the Corona Ordinance for Baden-Wuerttemberg, which came into force on 14 May 2021 – in the version in force since June 7, replaces the previous Corona Ordinance for Trade Fairs and newly regulates the feasibility of trade fairs within the framework of an incidence-dependent 3-stage plan. It thus represents an important opening signal from our State Government for trade fairs and shows the long-awaited perspective for holding the Platformers' Days from 10-11 September 2021.

The presentation of an individual protection and hygiene concept, which is of course available from Karlsruhe Trade Fair Centre and will be checked in detail by the responsible authorities, is essential for the organisation of the trade fair. It goes without saying that the health of all exhibitors, visitors, service providers and employees has top priority in all planning stages and during the implementation of the Platformers' Days 2021!

Similarly, the omnipresent tenor of the PD exhibitors encourages us to work towards what the Platformers' Days in 2021 should become for you and your customers: a platform for experiencing machine technology live and exchanging ideas face-to-face.

We will therefore continue to hold the Platformers' Days from 10 - 11 September 2021, true to the motto:

Platformers' Days again at last - better today than tomorrow!

Note: The measures outlined below are based on the current Corona Ordiance Baden-Wuerttemberg (version of 7 June) and, in addition, on the previous Corona Ordinance on Trade Fairs as it applied in 2020 and ensured the safe conduct of trade fairs. Please understand the following measures as orientation aids for the time being.

We will, of course, continue to inform you about our next steps and resulting results via all channels available to us, such as e-mail, website, social media (Xing, facebook) and, of course, personally on the phone.

We remain committed to holding the event on the grounds of Karlsruhe Trade Fair Centre from 10-11 September.

It is also already clear that we as organisers are not considering a modified trade fair concept for the Platformers' Days, e.g. reduced by the core characteristics for which the Platformers' Days stand - first and foremost: experiencing machine technology live. Perceiving this with all the senses - seeing, hearing, feeling and also sensing - forms the DNA of this trade fair. Because only here can machines, equipment, systems and accessories from all areas of mobile lifting and height access technology be evaluated in live demonstrations in a practical way and in direct comparison.

As of today, we are therefore continuing to follow our roadmap in preparing for the trade fair, so that you and we are optimally positioned for the planned event in September (subject to change)!

If, contrary to expectations, it is not possible to hold the Platformers' Days in September due to various influencing factors, a postponement or cancellation will be considered in its entirety.

As part of the exhibitor survey conducted in May, possible scenarios were already queried and the opinions of the exhibitors were obtained. This revealed that around 88 % of those surveyed (N = 75) could imagine a postponement to the first half of 2022 if the Platformers' Days 2021 were not to take place.

In general, in the event of a postponement, we naturally keep an eye on events that have already taken place on the market and strive to avoid overlapping dates or to position the Platformers' Days with sufficient time between them.

A possible parallel operation of the Central Vaccination Centre Karlsruhe for Platformers' Days in September 2021 will not have any significant impact or restriction on the operation of the Platformers' Days, as the versatile facilities and flexible parking management of the exhibition grounds in Karlsruhe Trade Fair Centre ensure that parallel operation is possible.

The current Corona Ordinance of Baden-Wuerttemberg (version of 14 May) stipulates the following requirements for the implementation of the access strategy as a set of rules for holding trade fairs:

All trade fair participants (both exhibitors and visitors) must present a daily negative Corona test before entering the trade fair grounds. Genesee and vaccinated persons as defined by the COVID-19 Protective Measures Exemption Ordinance of the German Federal Government are exempt from the testing requirement.

Furthermore, supporting measures will be taken by Karlsruhe Trade Fair Centre as organiser:

  • Establishment of a free Corona testing station outside the exhibition grounds (VIP or special parking area) with sufficient capacity to handle the required testing volume during the peak arrival period between 9-11 am.
  • In addition, an IT system is being developed that will enable ticket buyers to have their negative Corona test validated and fully vaccinated persons to be recognised as such by means of an app or electronic proof of vaccination (subject to reservations).

To ensure the minimum distances:

  • Generous layout: Extension of the main visitor aisle widths in the hall area to up to 4 metres and in the outdoor area to up to 8 metres.
  • Pre-registration of all participants online in advance: to prevent queues in the entrance area and permanent monitoring of the number of people on the exhibition grounds
  • Modified entrance system with separate passage gates for visitors and exhibitors as well as the anticipated use of wing doors instead of the regular revolving drum doors to reduce contact areas (depending on weather conditions, not possible in case of rain)
  • Indicated visitor guidance by means of a circuit concept for visitor control
  • Upgrading of the permanently installed exhibition furniture (counters, information desks) with, among other things, Plexiglas panes
  • Announcements also in the open-air area: Sound system via temporary audio equipment
  • Several decentralised catering areas in the outdoor exhibition areas
  • In forums and conference rooms, the minimum distance between participants is taken into account by means of a generous layout.
  • Trained staff, so-called "Safe-Expo guides", will ensure that the measures listed in the protection and hygiene concept are observed on site during set-up and dismantling as well as during the event; at the same time, they will signal to all participants that compliance with the rules is taken seriously and will be available to answer questions.

To ensure hygiene standards:

  • Increased cleaning and disinfection intervals on the entire exhibition grounds, specifically: all contact surfaces (handrails, door handles, lifts incl. control buttons, cash machines, exhibition lines, information and cloakroom counters) are cleaned + disinfected at regular intervals.
  • The waste containers in the halls and outdoor areas are checked/emptied several times a day.
  • Comprehensive provision of numerous (outdoor-suitable) disinfection facilities on the entire exhibition grounds.
  • Every 2 hours: Cleaning of sanitary facilities in accordance with the applicable protection and hygiene regulations. These areas may only be used by the number of persons indicated on the doors at the same time. Staff deployed on site are instructed to ensure this.
  • Staffing of the lifts with a maximum of 1 person.
  • In the hall area: use of modern ventilation systems operated with the highest possible proportion of fresh air and the lowest possible proportion of recirculated air; in addition, opening of the window units in the action hall for fresh air supply.
  • Upgrading of the general, permanently installed trade fair furniture, such as information counters and counters in the entrance area, with, among other things, Plexiglas panes.

In addition, Karlsruhe Trade Fair Centre is in constant close exchange with the health authorities. Recommendations and instructions from the authorities are implemented as soon as they are available.

Persons over the age of six are required to wear a medical mask throughout the exhibition grounds. According to §3 Corona Ordiance of Baden-Wuerttemberg, surgical masks or FFP2 masks or KN95/N95 or KF94/KF95 are recognised as medical masks. Face visors do not replace mouth-nose covering!

This obligation does not apply if this is unreasonable for medical or other compelling reasons or when using gastronomic services.

Preview of further relaxations (not yet in force as of today):

  • At exhibition stands if the minimum distance of 1.5 metres is ensured.
  • If other, at least equivalent protection for other persons is available

The distance rules of the general Corona Ordiance of the state of Baden-Wuerttemberg are valid for Platformers' Days and must be observed. If there are no suitable physical anti-infection devices available, it is recommended that a minimum distance of 1.5 meters to other people be maintained.

In order to facilitate compliance with the distance regulations on site, the precautions outlined under the point "What measures does the safety and hygiene concept of Platformers' Days include?" are taken.

In advance:

  • Provision of clearly structured leaflets of the protection and hygiene instructions to be observed at the exhibition stand for exhibitors and service partners of the exhibitors
  • Visitors and exhibitors alike can obtain comprehensive information on the website www.platformers-days.de/safe-expo
  • Registered visitors will be informed of the rules and regulations again by means of a separate letter

On site:

  • Full-coverage manning of central Info-Point facilities in the hall area and outdoor area
  • Use of Safe-Expo guides as information carriers in circulation and for monitoring compliance with the safety and security precautions
  • Increased placement of the rules of conduct on ceiling suspensions, on mirror stickers, posters, construction fence banners, covers and warning signs on barrier fences, with clear visualisation and friendly wording ("You are by far the best" ).
  • In addition: Use of digital output units (including LED wall and digital steles) in the hall area.

According to the Corona Ordinance of Baden-Wuerttemberg, the limitation of the number of persons is based on the space capacity and thus the number of visitors present at the same time is calculated from the available exhibition space. A maximum number of participants is determined in advance for each day of the fair. Advance ticket sales are thus limited per day on the basis of the ratio of space to people for each individual event.

For the approximately 22,500 m² exhibition area of the Platformers' Days 2021, applying the legal requirements of 1 person per 7 m² of accessible exhibition area (currently valid because the incidence value is stable below 35) results in a maximum possible number of persons of 3,215 per day.

This significantly exceeds the expected number of visitors to Platformers' Days 2021, which is based on information from the last edition of Platformers' Days in Hohenroda in 2018, on both days of the trade fair, so there is no need to limit the number of tickets available in the online ticket store.

In the case of a possible reduction in the ratio of space to people (with incidence rates rising again) to, for example, 1 visitor per 10 m² of accessible space (opening level 3), there could be 2,250 people (not just visitors, but also including exhibitor and trade fair staff) on the site at the same time. Even in this case, the permissible number of people is still higher than expected, so there is no need to limit the number of visitors in the online ticket store.

The Platformers' Days Online Ticket Shop is available since 31 May 2021 at www.platformers-days.de/tickets. At this time you will also receive access to the Online Service Center, via which you can download and circulate invitation codes for a free visit to the trade fair (formerly guest tickets) for your customers and guests.

Currently, no limits are set for individual exhibition areas as long as the minimum distance of 1.5 metres can be maintained. The exhibition management will ensure, by means of active route guidance, that the entirety of the persons present on the grounds will be guided by this requirement at all times.

The minimum distance of 1.5 metres also applies to the demo formats. The following measures prevent people from gathering at frequented trade fair attractions:

  • Generously dimensioned areas around the demo areas
  • Use of floor markings and barrier grids to mark "standing areas" within the visitor areas of the demo formats as well as selective construction of stands with seating arrangements
  • Information and warning signs are supplemented with announcements about the respective sound systems
  • Increase in personnel for the Safe-Expo-Guides shortly before and during the demonstration times of the demo formats

Even if the distance regulations are observed, there will still be enough seats for spectators to ensure that the demo formats and the exhibits presented there receive an appropriate number of visitors.

All trade fair participants have already registered in advance via online ticket purchase, i.e. via their visitor ticket, exhibitor pass or service partner pass, in order to obtain access authorisation. The essential personal data are already provided during online registration, which is a prerequisite for admission to as well as stay at the exhibition grounds.

  • Visitors can only obtain their tickets online via the Platformers' Days Online Ticket Shop, either by purchasing the ticket or by redeeming an invitation code sent by the exhibitor. Tickets cannot be purchased on site. Tickets are only valid for one fixed day of the fair (Friday or Saturday), it is of course also possible to visit the fair on both days. For this, however, it is necessary to register for each desired day of visit.
  • Exhibitors will continue to receive exhibitor passes for the entire duration of the fair as well as for set-up and dismantling.

All tickets, exhibitor and service partner passes are available on mobile devices and allow contactless access.

Ideally, all trade fair participants should use the official app recommended by the Federal Government for contact tracking and, if applicable, the luca app by exhibitors at the trade fair stand and at central contact points on the trade fair grounds (e.g. in catering areas, action areas, etc.). Messe Karlsruhe will in any case provide

appropriate solutions for the QR code application or templates for manual entry.

Exhibitor passes and service partner passes will be registered in advance.

Please note: Personal data will be collected for the purpose of tracing infection chains in connection with the COVID19 pandemic. The data will be stored for four weeks from the date of the event. Afterwards, they will be deleted or destroyed (does not concern general data processing).

Finally, trade fair again – but we can only do it together!

Basically, the number of visitors can be influenced to a limited extent on both sides – by the trade fair organiser and the exhibitor. The Karlsruhe Trade Fair Centre pursues a targeted communication strategy, adapted in terms of contentand focussed on counteracting the increasingly prevalent uncertainty that potential trade fair visitors carry with them, especially in times of Corona.

Due to the Corona pandemic, it can be assumed that the quality of the visitor clientele will increase.

No guarantee can be given that the targeted number of visitors will actually be reached.

Compensation payments are not a contractual object.

In addition, it is also the exhibitor's responsibility to actively invite his clientele to the event (for this purpose, you can use the invitations included in the PD-package for a free visit to the fair for customers and guests) and to give them a sense of security in advance, e.g. by explaining the protective and security precautions that will be implemented at the respective stand and generally on the exhibition grounds.

Entry from abroad is subject to the regulations of the Federal and State Governments. Due to the constant adjustments to these regulations, no valid statements can be made at this time regarding the measures required for inviting guests to Platformers‘ Days in September 2021.

We would like to refer you to the following websites, which summarise information on entry regulations:

The catering areas of Platformers' Days are expected to be operated by the contractual partner of Karlsruhe Trade Fair Centre, Gauls Catering GmbH & Co. KG. The design of the catering services is governed by the so-called "Gastronomy Guide", which was drawn up in accordance with the Corona Ordinance of the state of Baden-Wuerttemberg and the occupational health and safety standards for the catering industry, and will be adjusted accordingly in the event of updates.

The following is an outlook on the design of the catering services for Platformers' Days 2021:

  • Use of several decentralised catering areas in the North outdoor area, atrium and hall area
  • Catering concept adapted to the gastronomic specifications in force at the time of the fair
  • Registration/contact registration is compulsory in the catering units (probably via luca app), pre-registration is not necessary)
  • Use of "plug-and-cook containers" for safe food serving (exclusively by service personnel, who wear face masks and gloves throughout the production facilities and serving areas)
  • The caterer contracted by Karlsruhe Trade Fair Centre also works according to the principles of the "HACCP system", which deals specifically with potential hazards and their resolution processes in the handling of food. The implementation of and compliance with the HACCP system must be documented and presented in the event of inspections by the health authorities.
  • In the catering areas, an active route guidance system is used, as well as the equalisation through predefined waiting areas. Pre-registration for the respective catering areas is not required.
  • Mouth and nose protection is not required when eating food or sitting at tables in these areas. Unless a person is out of place in the catering area, such as on the way to the table, toilet or serving unit, a mouth/nose guard must be worn.

If the planned evening event of Platformers' Days takes place, Karlsruhe Trade Fair Centre will examine the proportionality of the event at short notice on the basis of the current legal basis and will then either adapt the concept to the requirements applicable at the time of the event or possibly cancel it.

Two options for implementation were explored in advance:

  • Option 1: Central evening event concept in the atrium
  • Option 2: Decentralised evening event concept at the stand areas in the open-air site with a separate area for hall exhibitors.

The first-aid service is always present at events organised by Karlsruhe Trade Fair Centre – from set-up to the entire duration of the trade fair to dismantling. The first-aid station is located at the main entrance West and can be reached permanently at the telephone number: +49 721 3720 5222.

Paramedics treat medical emergencies directly on site. If necessary they are supported by the public rescue service.

When arriving and departing by public transport, the applicable rules for local public transport apply: In Germany, masks are currently mandatory in vehicles and at stops.

For those arriving by car, the exhibition centre has a parking concept with sufficient parking facilities.


Furthermore, you will find here current information on entry regulations for participants in trade fairs in Germany, which are constantly updated by the so-called "AUMA" - the Association of the German Trade Fair Industry.

Fragen und Antworten für Besucher

Every visitor must register via Online Ticket Shop before the event. Either as part of the ticket purchase or the redemption of an existing invitation to visit the trade fair free of charge. Tickets cannot be purchased on site.

With the online registration (ticket purchase or redemption of an invitation code), a full registration is made: This means that essential personal data must be provided so that contact tracking is possible.

Thanks to the admission control, information is always available on how many people are on the exhibition grounds. This creates the basis that the minimum distance of 1.5 metres can be maintained and ensures that contacts can be tracked.

We also recommend that you use the Corona-Warn-App of the German government.

Please note: Personal data is collected for the purpose of tracing chains of infection in connection with the COVID19 pandemic. The data will be stored for four weeks from the date of the event. Afterwards they will be deleted or destroyed (does not concern general data processing).

Since 31 May 2021, trade visitors can only obtain their tickets in advance via the Platformers' Days Online Ticket Shop at www.platformers-days.de/tickets, either by purchasing a ticket or redeeming an invitation code sent by the exhibitor. The ticket is only valid for a specified day of the trade fair (Friday or Saturday). Of course, it is also possible to visit the fair on both days. For this purpose, it is necessary to purchase one ticket per day of the fair. Ticket sales on site will not be offered.

No digital formats are currently planned within the framework of Platformers' Days.

Please observe the hygiene and safety rules described at the beginning of this document and applicable to Platformers‘ Days. In addition, regular and thorough hand washing is recommended. Contact of hands with eyes, nose and mouth should be reduced as far as possible. Guidance systems and floor markings should be observed and large gatherings of people avoided.

Fragen und Antworten für Aussteller

There are no special requirements for the stand design. In principle, care must be taken to ensure that all persons on the stand are able to maintain the specified minimum distance of 1.5 metres from other persons. The exhibitor is also responsible for ensuring that the applicable hygiene and behavioural measures are implemented and observed on his stand area. A contact person at the stand should be appointed as the person responsible for compliance with hygiene measures and be permanently available as a contact person for the trade fair management.

The AUMA recommendations for action for exhibitors with regard to structural aspects of the exhibition stand as well as flying constructions such as mobile pavilions and tent structures in open-air exhibition areas are based on the basic requirements of the Karlsruhe Trade Fair Centre for stand construction concepts:

  • Planning of the exhibition stand including the visitor guidance, so that a minimum distance of 1.5 metres between people can be maintained. For larger stand areas, a minimum width of 2 metres is recommended for aisles as well as an entry system to the stand area. Ensure ventilation by keeping the stand as open as possible (also in meeting areas).
  • In the case of double-storey exhibition stands (e.g. in the form of containers or vehicles in open-air areas), the basement should be designed to be as open as possible so that sufficient air exchange is ensured.
  • Stand-internal circulation areas and stairways (landings, two-storey units, etc.) shall be designed in such a way that visitors and staff can maintain the minimum distance as far as possible.
  • Meeting and recreation rooms should also be sufficiently large and designed with open ceilings. It is advisable to demarcate areas for longer customer meetings, to determine an individual total number of permissible persons in advance and to regulate this by means of a regulated entrance. Seating groups should be planned in such a way that the minimum distance can also be maintained here.
  • For product presentations and show/action areas, spacious areas shall be provided on the stand area for spectators. A sufficiently dimensioned spectator area shall ensure that the traffic routes on the main and side aisles of the exhibition grounds are kept clear.
  • Physical contact points such as counters, tables and door handles should be planned as sparingly as possible and the use of smooth, easily wipeable surfaces should be considered.
  • Use hygienic barriers, e.g. at information counters, if the minimum distance of 1.5 metres cannot be maintained.
  • Generous dimensioning of tables and seating, as well as reduction of the distance between the backs of tables and seats if screens such as partition walls are used between the tables.
  • Exhibitors should keep sufficient disinfectants for staff and service providers at the stand. It is also recommended that visitors be given the opportunity to disinfect their hands (e.g. hand disinfection dispensers can be booked via the Platformers' Days Online Service Center).

Steffen Wentzel as Technical Project Manager as well as the exhibitor service will be pleased to assist you with all stand construction questions and will check your stand sketch in advance.

AUMA's recommendation for action states that physical contact points at the exhibition stand, such as counters, tables and door handles, should be planned as sparingly as possible and that the use of surfaces which are easy to wipe should be planned.

In order to ensure regulated access to the stand and to support visitor guidance on the stand area, markings can be used in the direction of movement. In addition, it can be ensured that the minimum distance of 1.5 metres is maintained at all times on the stand area. General aisles may not be used as waiting areas.

In principle, yes. In the case of product and equipment demonstrations, special attention should be paid to appropriate precautions, e.g. compliance with the distance regulations (1.5 metres distance also applies between operator and visitor in the working platform cage), hygiene measures at the exhibit and allocation of time slots for demonstrations.

For demonstrations on the stand, we recommend implementing the generally outlined structural measures for the stand area, as well as the practical possibility of working with, for example, warning signs attached to barriers or the construction of "niches" indicated by barriers. We recommend positioning the demonstration area on the stand area in such a way that a long standing front is possible and an overflow of spectators onto the visitor aisle is possible.

No, exhibitor-specific protective precautions and hygiene concepts are not required. Messe Karlsruhe's hygiene and prevention concept serves as the basis for the protection of all persons involved in the trade fair.

However, exhibitors must ensure that sufficient disinfection and washing facilities are available on the stand area for visitors and stand personnel. In seating areas and at tables provided for the consumption of food and beverages, disinfecting wiping should take place after each change of guests. In addition, a daily basic disinfection should be carried out before the start of the fair or after the end of the fair.

Please note the regulations that apply to the entire fair (see question "Is there a mask requirement?"). The following applies: Persons over the age of six are required to wear a medical mask on the entire exhibition grounds.

The obligation to wear a mask does not apply if this is unacceptable for medical or other compelling reasons, or when using catering services.

The calculation of a maximum permissible number of persons at a stand space is not required, as the general distance and hygiene rules must be ensured. Also, the 10:1 or 20:1 rule as a measure of a maximum daily number of visitors is to be considered for the entire event area and does not apply at the stand space. A separate access restriction (e.g. entry or exit concept) is not required, but is recommended for larger stand areas with high expected visitor numbers.

However, the safety distance of at least 1.5 metres must be maintained and thus all persons on the stand must be guaranteed sufficient space to comply with the distance regulation. In the event of non-compliance at the exhibition stand, e.g. during longer sales talks, the persons present must be registered (see also the point "How is a visitor contact at the stand recorded?").

Visitors who initially only want to look around the stand and are therefore only present for a short time do not have to be recorded separately. In this case, it is sufficient to register for the trade fair by purchasing the online ticket or redeeming an invitation to visit the trade fair free of charge.

As soon as a longer lasting communication takes place at the stand, the exhibitor must record the contact data and the presence of the contact person at the stand.

This can be done either via a digital registration tool, such as the luca app or a QR code, or manually, e.g. via a list or business card. An overview of the various registration options will be available to exhibitors at in the Online Service Center (OSC).

The retention period of 4 weeks must be guaranteed and the attendance lists must be made available to the public health department on request. Karlsruhe Trade Fair Centre reserves the right to carry out random checks on attendance lists in order to comply with its duty of care as organiser and operator.

All staff employed for the trade fair participation or at the respective trade fair stand must be registered daily (also during construction and dismantling). Karlsruhe Trade Fair Centre has solved the documentation problem by means of full registration of stand personnel (personalised exhibitor passes).

For employees and service providers who are only present for a short period of time, the recording of contact data by the exhibitor is mandatory, irrespective of set-up and dismantling as well as event operating times. The luca app can also be used for this purpose.

The retention period of 4 weeks must be guaranteed and the attendance lists must be made available to the public health department on request. Karlsruhe Trade Fair Centre reserves the right to carry out random checks on attendance lists in order to comply with its duty of care as organiser and operator.

Exhibitors are responsible for compliance with official regulations and the applicable technical guidelines on the stand area and the activities of the stand personnel in connection therewith. When training staff, care must be taken to ensure that they are fully aware of the hygiene guidelines (minimum distance, mouth/nose protection, regular hand washing, etc.).

Counters, tables and also (machine) exhibits used at the stand space should be disinfected regularly and at short intervals during the trade fair.

In addition to the recommended daily basic disinfection of exhibits before the start of the fair or after the end of the fair, the areas "at eye level" of customers, which are often used as contact surfaces, should be disinfected at regular intervals.

It is also recommended to place disinfection stands all around the exhibits.

The frequency of the cleaning intervals does not apply to the exhibitor and is therefore not carried out by Karlsruhe Trade Fair Centre on the stand areas. Accordingly, regular disinfection of the stand spaces and the surfaces, storage areas, tables and demonstration products on them is recommended at the exhibitor's discretion and depending on the number of visitors. Especially for seating areas with tasting, a disinfecting wipe-down should be carried out after each change of guests.

Furthermore, a contact person at the stand should be appointed as the person responsible for the observance of hygiene measures and should be permanently available as a contact person for the exhibition management.

Since 31 May 2021, exhibitors can also book the service of daily stand disinfection via the Platformers' Days Online Service Center, in addition to disinfection dispensers and Plexiglas letters.

When demonstrating products to groups, care must be taken to ensure that it remains possible for visitors to keep their distance. We recommend positioning the sales area on the stand space in such a way that a long standing front is available and an overflow onto the visitor aisle is possible.

It is recommended to use more digital offers instead of flyers and brochures. If possible, haptic advertising materials should be distributed by stand personnel from brochure stands that are not open to the public.

It is important to ensure that brochures and giveaways cannot be touched by more than one person. They should therefore be handed out or received as directly as possible. If this is only possible to a limited extent, hands must be disinfected before or after handing over the items after viewing them.

Disinfectant dispensers are set up at all essential points in the area. In addition to this, Karlsruhe Trade Fair Centre recommends that hand disinfectants should also be available at the exhibitors' stands – especially in the entrance area – in order to ensure safe hand hygiene for all participants.

Since 31 May, exhibitors have been able to book the service of daily stand disinfection via the Online Service Center in addition to disinfection dispensers and Plexiglas panels.

Since 31 May, exhibitors have been able to use the Online Service Center of Platformers' Days to book not only disinfectant dispensers and plexiglas panels, but also the service of daily stand disinfection.

The general regulations of the Corona Ordiance Baden-Wuerttemberg also apply as a supplement to the technical guidelines during the construction and dismantling phases. In concrete terms, the following points must be observed:

  • As far as possible, the minimum distance of 1.5 metres must be kept during all work.
  • Irrespective of this, mouth-to-nose covering must also be worn during assembly and dismantling.
  • As far as possible, form small, fixed teams both during activities and during arrival and departure in the vehicles, as well as during breaks.
  • Exhibitors and their contracted service providers are also obliged to keep a separate daily record of their staff during set-up and dismantling (see also the question "Does stand staffing have to be documented?").
  • All employees must be informed about the occupational health and safety standards. It must be ensured that all employees have understood the instructions. This applies in particular to the distance and hygiene rules.

Catering at the exhibition stand is permitted. It is also permitted to provide catering at the stand itself – e.g. by stand personnel. The regulations for catering apply to all forms of catering. Further information can be found under the point "What rules apply to gastronomic offers on the premises?

In principle the following applies:

  • The minimum distance of 1.5 metres must be observed.
  • It is recommended that food is only served in packaged form; portion packaging must also be provided for sugar, salt, pepper, sauces, etc.
  • Open food and beverages may only be served by stand personnel (no self-service).
  • If staff serve food or drinks at the stand, they should be instructed to observe the infection control measures and be trained accordingly in advance.
  • Please use either packaged disposable cutlery or machine-washed reusable cutlery.
  • If stand catering is offered, the exhibitor must record the contact details and the presence of the contact persons present at the stand separately.

When planning a catering area with unpackaged food, we strongly recommend that a professional caterer be hired. This caterer must comply with all hygiene regulations. Here you can, for example, make direct contact with the contractual partner of Karlsruhe Trade Fair Centre, Gauls Catering GmbH & Co. KG, for advice and / or a quotation:

Gauls Catering GmbH & Co. KG | Contact person: Michael Kahl

Phone: +49 6131 906880

E-Mail: kahl@gauls-online.de

Yes, this is possible so far - as long as the products handed out are for one-time consumption in the sense of "to go" products.

The invoice for the stand rent and ancillary costs (marketing package, service fee, AUMA fee) will be issued after receipt of the stand confirmation and information on the final placement, but not before July 2021, and is due in full after invoicing. Any additional services used (stand construction, furniture, etc.) will be invoiced approx. 2 weeks after the event.

Registration for Platformers' Days 2021 is initially free of charge. With the official admission to the trade fair, a legally valid contract is concluded between the exhibitor and Karlsruhe Trade Fair Centre. Participation can be cancelled free of charge up to two weeks after receipt of the official admission.

If an exhibitor cancels his participation independently without, for example, a postponement on the part of Karlsruhe Trade Fair Centre or an official cancellation, Karlsruhe Trade Fair Centre, as the organiser of Platformers‘ Days, will invoice the stand rental fee and the services provided up to that point, in accordance with §8 of the IDFA-Guidelines (part of the Terms and Conditions for Participation).

Should it become apparent that it will not be possible to hold the event in September 2021, Karlsruhe Trade Fair Centre reserves the right to postpone Platformers‘ Days to a new date or cancel it completely in accordance with §10 of the Special Terms of Participation.

In the event of rescheduling, exhibitors have the option to:

A) have the existing registration rewritten to the new date or

B) withdraw from the contract concluded with Karlsruhe Trade Fair Centre within 2 weeks of notification of the new date (in accordance with §8 of the IDFA-Guidelines as part of the Terms and Conditions for Participation).

In Zusammenarbeit und enger Abstimmung mit den zuständigen Ordnungsämtern haben wir Schutz- und Sicherheitskonzepte entwickelt, die bei allen Veranstaltungen angewendet werden und für die unser Safexpo Siegel steht.

Gerade jetzt, in Zeiten immenser wirtschaftlicher Herausforderungen, ist es uns ein Anliegen, noch näher mit Ihnen zusammenzurücken. Einmal mehr zeigt sich dabei, dass wir als verlässlicher und flexibler Partner an Ihrer Seite sind.

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